Gaegane Group
Architecture, Construction, Design
25 People
14 Days
Business → Project → Task validated as the right shape for a turnkey design-and-build firm.
One login showing sketches, invoices, and messages, instead of scattered email threads.
Version history, recorded meetings, and signed documents as a durable record of approvals.
Gaegane Group is a turnkey firm (clients can choose design-and-build or build-only) spanning architecture, interior design, and construction under one roof. Construction already ran on dedicated project software. The design side, and the client experience wrapped around both, had no real system behind it.
The day-to-day was running on tools that weren’t built for the job:
The symptom that mattered most was relational:
A recent client "felt like he doesn't... know how the project was going" and couldn't easily share progress with his spouse, because everything lived in scattered emails rather than something visual.
Underneath that sat a quieter risk. Approvals happened in conversation: plans presented, verbal yes, note written from memory.
The call was a live walkthrough of an existing multi-business Notion template, adapted on the spot to Gaegane Group’s turnkey structure rather than a single-service business.
The operating core
The client layer
Proof & protection
The experience layer
The discovery call started with a story about a client who didn’t know how his own project was going. Before touching a single database, we mapped the shape of the business: three service lines, one turnkey promise, construction already handled elsewhere, and a design side held together by email. The gap wasn’t in the tooling. It was in what the client on the other end could actually see.
Then came the part Odirile hadn’t planned to raise, and raised anyway. Approvals happened in conversation. A plan presented, a verbal yes, a note typed afterward. Half-joking about being sued three years later, he described a real exposure. That moment quietly changed what the rest of the call was about.
The client’s verdict on the experience:
I came in thinking I'd get a sales pitch, you know: here's the package, here's the price. It wasn't that at all. David opened the actual thing and started changing it in front of me while I was talking. I'd say, but I've got three businesses, and instead of writing it down for later he just built it right there so I could see it. And he didn't push me. I told him I wanted to learn it properly first and he agreed with me, which honestly you don't expect from someone who's selling you something. That's when I knew I was dealing with the right person. I understood my own business better after that call than I did before it.
Each client gets their own duplicated portal reached by guest link: sketches, drawings, invoices, and project status in one login, with no access to anyone else’s work and no access to the firm’s internal workspace.
Clients stopped phoning me for updates. They just log in their portals.
Design, interiors, and construction run as separate businesses in the operating core, but surface in the client’s portal as combined views so the client sees the single project they bought, not the org chart behind it.
Three different businesses on my side, one project on his side. That's the part I couldn't picture until I saw it running.
Project conversation lives on the portal’s message board. The client gets a notification with a direct link, and the discussion stays attached to the project instead of scattering across inboxes.
No more scrolling back through emails looking for what we agreed. It's all sitting on the project where it belongs.
Version history records who changed what and when, contracts sit in Documents & Payments with sign-off tracked against the project, and AI meeting notes capture verbal approvals as a timestamped transcript rather than a note written from memory.
I asked about proof once, half-joking about being sued three years from now. I stopped joking when a client changed his mind about a finish and I could show him the date he approved the original.
Notion AI reads the firm’s real pricing pages, SOPs, and compliance rules at the moment of asking, so a proposal starts from the business’s actual figures instead of whatever was explained in a previous chat.
Proposals come out of my own pricing now, not out of my head at eleven at night. I ask, it reads the actual page, and what comes back is our numbers.
Turnkey firms carry a structural problem that single-service businesses don’t: the client buys one outcome, but the company runs several businesses to deliver it. Construction software handles the build. Design software handles the drawings. Nobody sells the layer that makes it feel like one project to the person paying for it. That layer is where the relationship lives.
unning architecture, interiors, and construction as one turnkey business?
If your clients can’t see their own project without emailing you first, let’s talk.
Scaling Notion to enterprise level isn’t about bigger databases; it handles those fine. It’s about governance, the standards, security, and structure that keep flexibility from curdling into chaos as you grow from one team to the whole organization.
The best way to structure a Notion workspace for solopreneurs is to build a second brain: one connected place that holds your entire business so your head doesn’t have to, organized around the roles you juggle and kept simple enough that one person can actually run it.
Workflow and process management with Notion fixes the flow itself: defining the stages every piece of work moves through, making each handoff explicit so nothing stalls waiting to be noticed, and holding every step in place so none gets missed.
No pitch deck. No obligation. 30 minutes to understand your business and tell you honestly what I think, including if I’m not the right fit.
Built for the businesses that build everything else.
No product pitches. No padding. One weekly read for serious operators.